About the Provincial Clinical Trial Management System Program

A group photo of the CTMS Working Group in March 2020
The CTMS Working Group in March 2020.

The BC Academic Health Science Network has committed to providing provincial research organizations and their investigators with a provincially-harmonized Clinical Trial Management System (CTMS).

A CTMS incorporates the processes used to plan, manage, and maintain clinical trials and is supported by cloud-based software which collects and stores trial data. The data is organized and presented as a clinical dashboard for research and trial managers. The ease of access to data and reports will improve clinical trials.

The overall vision of the program is to evolve and transform BC-based clinical trials by harmonizing or standardizing processes and tools across the province. This program provides:

  • Common Clinical Trial Management processes and tools for all participating sites in BC
  • Improvements to Clinical Trials Management in BC (efficiencies, standardization)
  • An ability to report key performance metrics at a provincial level
  • Collaboration across the health authorities – working as one team to break down silos

High-level CTMS Lifecycle

Below is a diagram indicating the lifecycle phases of a clinical trial and the associated processes using a CTMS (click the graphic for a larger version):


Benefits of a CTMS

There are several benefits of a well-run CTMS, including:

  • Real-time insight into operations: A central place for recording operational activity, offering easy access to important information
  • Better financial management: Offers consistent budgeting, speeds up and improves revenue recovery
  • Enhanced billing compliance: Allows for streamlined communications between all parties to support billing accuracy
  • Efficient regulatory process: Tracks and manages regulatory information across the enterprise
  • Increased efficiency: Integrated processes reduce the need for duplicate data entry, tracks staff effort

Benefits of a ‘Provincially Managed’ CTMS Program

  • Common Clinical Trial Management processes and tools: Allows for improvements, efficiencies, and scalability
  • Access to a ‘Collaborative Community’: Builds a robust community that discusses operations and shares best practices which allows for continuous improvement
  • Lower cost per trial: The more trials conducted, the lower the cost per trial – combining the total number of trials from all health authorities allows for a better price point
  • Provincial reporting: Provides a holistic view as to what trials are being managed in the province, and their outcomes

Program Strategy

Find out more about our collaborative program strategy on this page.

Our CTMS Program Team

Find out more about the full CTMS program team here.

Program Organization

Find out about the personnel structure of the CTMS program here.

Monthly Updates

Read our monthly updates below:

For More Information

For more information, please contact info@clinicaltrialsbc.ca or Alison Orth, CTBC Unit Director.